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Google Tasks

Google Tasks

Overview

What is Google Tasks?

Google Tasks, also available via a mobile app, aims to allow users to manage, capture, and edit tasks from anywhere, at anytime, with to-dos that sync across all devices. Integrates with Gmail and Google Calendar.

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Recent Reviews

Easy Task Management

7 out of 10
June 02, 2021
Incentivized
Google Tasks helps me manage, capture, and edit my tasks [which] sync across my laptop and phone, which is very useful in meetings. It …
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Reviewer Pros & Cons

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Pricing

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What is Google Tasks?

Google Tasks, also available via a mobile app, aims to allow users to manage, capture, and edit tasks from anywhere, at anytime, with to-dos that sync across all devices. Integrates with Gmail and Google Calendar.

Entry-level set up fee?

  • No setup fee

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

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What is Trello?

Trello from Atlassian is a project management tool based on a Kanban framework. Trello is ideal for task-management in a to-do list format. It supports sharing boards and cards across users or teams. The product offers a free version, and paid versions add greater automation, collaboration, and…

What is Asana?

Asana is a web and mobile project management app. With tasks, projects, conversations, and dashboards, Asana lets an entire team know who's doing what by when, enabling workload balancing. Users can also add integrations for GANTT charts, time tracking and more.

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Product Demos

Outliner Google Tasks Demo

YouTube

Current Version Demo

YouTube

Formatic Google Tasks demo

YouTube

Google Tasks as a shopping list with GeeTasks

YouTube

TaskWrapper Demo II

YouTube

Google Tasks on Your Smart Phone

YouTube
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Product Details

What is Google Tasks?

Google Tasks Technical Details

Operating SystemsUnspecified
Mobile ApplicationNo
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Comparisons

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Reviews and Ratings

(49)

Attribute Ratings

Reviews

(1-8 of 8)
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Score 9 out of 10
Vetted Review
Verified User
Incentivized
Google Task has solved the challenge we had of keeping track of tasks. It has enabled us to be on top of everything that is required to be done. We are able to design a to-do list of our daily, weekly, and monthly tasks. It is even more fun than we can add detailed notes under each task and set up reminders so that we don't find ourselves missing deadlines.
  • Google Tasks is easily accessible via Gmail.
  • We can organize tasks efficiently using sub-tasks and Task list options.
  • It is effective task management for managing tasks in one place.
  • I love that i don't have to switch windows to use Google Calendar as Google Tasks integrates with it seamless providing a good user experience.
  • We faced poor customer support. No response was provided when we contacted them.
Managing tasks manually with using of sticky notes on the desk is eliminated with using Google Tasks. It provides organizations with anything they need to create an effective to-do list. It is designed to meet all the the complicated work projects. It is lightweight but does not have advanced integration, features and functionality that other project management tool have.
Fernanda Ministerio | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Google Tasks is the kind of tool that everyone has always needed but didn't know. 
When we start using it, it became essential. 
It increases team productivity when we can better find and integrate our calendars, meetings, emails. 
If I associate a task with an email, or a meeting, at the time of my meeting I can quickly find the subject, the links, and the necessary files.
  • Integration with other Google tools.
  • Google Tasks allows you to create lists associated with calendars.
  • Google Tasks allows you to create subtasks
  • To have sticky notes.
  • There is no online synchronization between web and app version.
  • The search features are bad.
It is an excellent productivity support tool and an excellent resource for remote work. I think it's recommended for companies that have agile teams and that need quick communication. The organization of tasks becomes easier and more intuitive. Allows you to insert into your activities some actions that are personal/ familiar. But it costs a little bit if you are going to use it outside the professional environment.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
For increased productivity it is important to have a to-do list. In our organization, we have embraced using Google Tasks to follow up on all our work activities on a daily basis. It is so simple to use and is accessible over multiple devices. With Google Tasks, I can add multiple lists, store email links, create sub-tasks, create habits, and set up reminders. It is a great tool to use.
  • Effortless G-Suite integration.
  • Easy to use with no much training required.
  • It is powerful and boosts productivity.
  • It is not as customizable as other programs.
  • Poor client support services.
Google Tasks has helped us stay on top of our tasks and more organized than before we adopted it. Effortless integration with G-Suite has helped us organize our tasks in a more easy and intuitive way.
Score 6 out of 10
Vetted Review
Verified User
Incentivized
Google Tasks is utilized by all of our employees through our Google Suite of services. it is seamlessly integrated with many Google products, such as: Gmail, Google Calendar, etc. Although employees and I rarely use it as a stand-alone app, the ability to easily create and manage tasks and to-do lists directly within the Google ecosystem makes it widely used even if not widely counted on as the best or complete option.
  • Seamless GSuite integration
  • Simple, easy to use, not too complicated or too much going on
  • Ability to directly utilize within apps where tasks are most likely to be created (email, calendar, etc.)
  • Limited in scope and customization
  • Not really a great stand-alone app for use with ioS so lack of integration with iphone makes it clunky and not very often used when not as desktop
  • Support and helpdesk very limited like many of Google products
Google Tasks is perfect for jotting down quick reminders and deliverables when reading through emails or creating calendar events. Because it can be found directly within those apps in a sidebar, it is easy to directly create to-do lists and items from an actual email or event reminder. This makes it an easy to use application though when it comes to tracking and differentiating longer-term and more complex tasks, it is not capable of being used in a more rigorous, robust, and collaborative manner.
Jeffrey Wallace | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
We utilize Google Tasks to keep track of our customers as well as when to follow up.
  • I like the interface of the notifications.
  • I like that it syncs effortlessly with my android
  • It syncs well with our google drive files
  • So far so good
Whenever our team that is remote locks down new clients we are able to see it as a whole through our goolgle drive as well as through our gmail emails.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
On the daily Tasks is used to stay organized on daily to-dos that pertain to all kinds of workloads. We lean on the service to plan our day and prioritize the work that needs to get done. By using Tasks we are able to structure our day-to-day and ensure we're being productive with our time and energy. Without Tasks, we'd be more prone to wasting valuable time.
  • Time management: Being automatically reminded of recurring tasks means we are less likely to forget.
  • Ensuring project dependencies are noted and addressed.
  • Task nesting: We can build a task tree easily and view it from within most of Google's apps.
  • Reminders: Right now one must manually check their tasks pane to see what needs to be done. When things get busy we may forget to check this.
  • Linking to docs inside Drive would be much appreciated as we often have to perform updates inside project-related files.
  • Task sharing is nonexistent. It would be good if we can collaborate with others on larger tasks and see what still needs to be done in the context of larger projects.
Tasks are great if you're needing a tool to keep track of what you need to get done and when. Being able to create task lists and create sub-tasks gives enough flexibility to organize your day. The ability to access the tasks pane from almost any Google app is very handy since it means one doesn't have to leave what they are doing just to add an item or check off a completed task.
Shachar Tal | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
We encourage using Google Tasks for the small, bite-sized, daily tasks of employees. Since it is a to-do list essentially, there's nothing fancy in terms of usages. Employees write down what they need to do and strike out what they have accomplished.
The tasks are usually a drill-down from the organizational project management software, but they are not automated and users fill them out themselves. The filling out part is where the software shines, as there are many ways to easily create a Google Task from almost any software you use, whether it's from an email, project management app, or even a voice assistant.
  • No nonsense task management and control
  • Task creation from a wide variety of apps
  • Mobile access
  • Statistics and reporting
  • Shared tasks
If you are looking for the simplest, most versatile, cloud-based task management system - Google Tasks is perfect. For simple requirements - it is very well suited.
If you are looking for a complex task management system, with basic needs around co-working, control, reporting, and other complex usages of task-based activities, a to-do list is definitely lacking. My recommendation would be more towards project management than a simple to-do list like Google Tasks.
Score 9 out of 10
Vetted Review
Verified User
I am a regular user of Google Tasks. Most of the students also use this to-do app. Nowadays, everyone is obsessed with productivity. Same for me and other students. One day I stumbled across Google Tasks, and it literally changed my life.

Here are the advantages of Google Tasks compared to other to-do apps-
1. It's a no nonsense, simple app. Its best part is its simplicity itself. Anyone new to to-do list can easily start using this app to get more productive.
2. It is synced with Gmail and Google Drive.
3. I can pick up tasks directly from Gmail within emails.
4. There is almost minimal friction to enter tasks in Google Tasks. It works well with leading productivity systems like GTD and so on.
5. Tasks automatically gets placed in the Google Calendar, which is great.
6. The app can also send notification for time-sensitive tasks, which work flawlessly.
7. The tasks can be beautifully divided into sub-categories.
8. It's a part of the G-Suite, another great part.
9. The best part, it's completely free. Most of the apps in this category are either fully paid, or provide a free trial for a short period of time or are free with limited features, supported by ads. But, this is not the case with Google Tasks. It's FREE, it does not host any kind of ads, nor any hidden payment system.
10. Not so important, but still worth a point, there is support of dark mode.
  • The best part, Google Tasks is FREE. No paywall, no ads. Just pure productivity. I was looking for some task-management app which is free, since it was difficult to get a paid one. I found that this was the perfect solution for me.
  • It's deeply integrated with other Google services like Gmail and Calendar. It can pick tasks with Gmail from emails, in the form of suggestions. It's up to you, completely. The tasks will appear in your calendar automatically, if it's time or date specific.
  • It's simple and hassle free to insert tasks and complete them. The app loads fast and hardly faces any crash. I encountered no such crashes.
  • It is present in multiple platforms. I would create a task in my phone, and would check it off on my laptop.
  • It's hassle free to add and check off tasks. It was very helpful for me in college.
  • Google Tasks lack support. If you encounter any problem, you just have the option to provide feedback. Since the team may receive a lot of feedbacks, they simply don't answer.
  • Although it contains the essentials of a task-management app, there are still lots of features that can be implemented. Like, ability to specify time taken, setting priority in a more detailed way, and lots more.
  • The app is very slow to develop. The updates are pretty slow, and some even make the app unstable, rendering it useless until the next update. It happened to me but chances are very slim.
  • They don't have a dedicated app for Windows. I really missed that, and they still don't have one.
This app is for you if you want-
1. An app that does its job pretty well.
2. An app that does not affect your device's performance.
3. An app that is very easy to use.
4. An app that is not behind and pay wall and not filled with nasty ads.
5. An app that makes you more productive without getting distracted with features.
6. An app that has support for dark mode, which cares for your eyes.
7. An app that has deeply integrated with other Google services like Gmail and Calendar.
8. An app that [has been on] the market for several years, and that [is] free.

This app is not for you if you want-
1. An app that has [too many] features that it would take [too] much time to learn fully and adapt to its learning curve.
2. An app that is behind a paywall.
3. An app that has some fancy features which you may not even require.
4. An app where [it is a] hassle to enter a task and mark is completed. In many apps, there is so much hassle that most people leave midway.
5. The most obvious reason, if you don't want to be more productive.
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